Ask for a new appointment — English letter template

Use this if you can’t come. Send it before the appointment and add proof if you can (for example a doctor’s note).

What the letter says

You invited me to an appointment. Unfortunately I can’t come because [reason]. Please give me a new appointment.

The letter in English

Fill in the parts in [brackets], print, sign and send it by post. Keep a copy.

[Your full name]
[Your street address]
[City, state or province, postal code]

[Name of the agency or company]
[Address from the letter]

[City], [MM/DD/YYYY]

Re: Request to reschedule my appointment

Dear Sir or Madam,

You scheduled an appointment for me on [date] at [time].
Unfortunately, I cannot attend because [reason, for example: I am ill / I have to work that day].
[I have attached proof.]

Please give me a new appointment.

Sincerely,


[Signature]
[Your full name]

When you check your own letter with Briefly, it fills in the date, reference numbers and amounts for you.