Reply letter templates for Poland

Ready-made letters in Polish, with an English explanation.

• Object to the decision (odwołanie) — Use this if you think the decision is wrong. Send it signed, before the deadline, to the address in the instructions (pouczenie) — for a decision, usually through the office that made it. Give your reasons and keep proof that you sent it, for example the receipt for a registered letter.
• Ask for more time (przedłużenie terminu) — Use this if you can’t make the deadline. Send it before the deadline ends.
• Ask to pay in parts (rozłożenie na raty) — Use this if you can’t pay the full amount at once. Offer an amount you can really pay every month.
• Ask for a new appointment — Use this if you can’t come. Send it before the appointment and add proof if you can (for example a doctor’s note).
• Ask to cancel the debt (wniosek o umorzenie) — Use this if you must pay money back but your situation is very hard. Explain your income, costs and family situation, and add proof. They decide case by case.
• Tell them you already paid — Use this if you already paid. Add a copy of the bank transfer confirmation.
• Send the documents they asked for — Use this as a cover letter when you send the papers. List every document, keep copies, and keep proof that you sent it.